Our Services

As the name suggests, pandomus provides exhaustive administration services. Click on the services below to learn what we can do for you.

Incorporation

Coordination with service providers (tax advisors, lawyers, ...) in order to provide a seamless incorporation
Preparation of articles of association and coordination with the client’s advisors and Luxembourg notary
Representation of the founder(s) at formation
Opening of a Luxembourg bank account
Preparation of all relevant AML/KYC documentation
Tax registration

Appointment of pandomus partners as individual directors for regulated (SIFs, SICARs) and unregulated structures (e.g. RAIFs, financial holding vehicles)
Continuous monitoring of the companies’ activities and management according to the prudent man rule
Coordination of the different service providers to ensure excellent overall service delivery

Provision of a registered office in the Municipality of Luxembourg City (representative building, quiet area, 10 minutes walking distance from the CBD)
On demand: rent of a furnished office (full facilities management services comprised)
Daily forwarding of correspondence to the directors and relevant service providers

Organisation and management of board and shareholder meetings including drafting of the agenda, preparation of minutes and relevant resolutions
Review and organisation of execution of various legal documents as required by law
Maintenance of accurate corporate books and records (i.e. registers, certificates, minutes and agreements)
Ensure compliance with all legal filing obligations
Organisation and management of correspondence and communications

Maintenance of the shareholder and commitment registers
Coordinating subscriptions, commitments and drawdowns of shareholders/investors
Initial due diligence and on-going monitoring for AML/KYC purposes
Drafting and dispatching of capital call, distribution, convening and redemption notices to the shareholders/investors
Organisation of shareholders/investors meetings including preparation of the agenda, minutes and relevant resolutions

Drafting operating procedures (OP-Memo) together with the involved parties & coordination with initiator and involved service providers in order to provide a seamless launch
Regular bookkeeping and Net Asset Value calculation
Calculation of performance fees and distribution waterfalls
Preparation of annual financial statements (Lux GAAP, IFRS, INREV or EVCA)
Performing consolidation and providing dedicated reporting services
Preparation and filing of quarterly subscription tax (if SIF or RAIF)
Preparation and filing of regulatory CSSF (if SIF) and BCL reporting
Assistance to auditors, depositaries & AIFMs
Access to a wide network of contacts (auditors, lawyers, tax advisors, banks)

Preparation of registered AIFM and Luxembourg central bank reporting, if required
Assistance and follow-up with auditors

Consolidation in accordance with Lux GAAP or IFRS on the basis of the consolidation packages provided by local accounting service providers
Support and assistance of account mapping
Direct contact with local accounting service providers
Preparation of consolidated financial statements in accordance with Lux GAAP or IFRS
Support and assistance to auditors

Preparation of all documentation for the opening of the liquidation before notary
Overall coordination with the various parties involved: client, bank, advisers
Realization of assets and settlement of creditors
Preparation of liquidator report
Distribution of the net surplus to shareholders