What we do for you

Our Services

As the name suggests, pandomus provides exhaustive administration services. Click on the services below to learn what we can do for you.

Incorporation

  • Coordination with service providers (tax advisors, lawyers, ...) in order to provide a seamless incorporation
  • Preparation of articles of association and coordination with the client’s advisors and Luxembourg notary
  • Representation of the founder(s) at formation
  • Opening of a Luxembourg bank account
  • Preparation of all relevant AML/KYC documentation
  • Tax registration

Directorship

  • Appointment of pandomus partners as individual directors for regulated (SIFs, SICARs) and unregulated structures (e.g. RAIFs, financial holding vehicles)
  • Continuous monitoring of the companies’ activities and management according to the prudent man rule
  • Coordination of the different service providers to ensure excellent overall service delivery

Tax Reporting

  • Preparation of corporate income tax and municipal business tax returns
  • Calculation of unitary value and preparation of net worth tax return
  • Preparation of other relevant forms (e.g. withholding tax on distributions)
  • Review of tax assessments received
  • Preparation and filing of
    • VAT returns (monthly, quarterly, annual)
    • FATCA; CRS reports
    • CbCr notifications

Domiciliation

  • Provision of a registered office in the Municipality of Luxembourg City (representative building, quiet area, 10 minutes walking distance from the CBD)
  • On demand: rent of a furnished office (full facilities management services comprised)
  • Daily forwarding of correspondence to the directors and relevant service providers 

Company Secretarial

  • Organisation and management of board and shareholder meetings including drafting of the agenda,  preparation of minutes and relevant resolutions
  • Review and organisation of execution of various legal documents as required by law
  • Maintenance of accurate corporate books and records (i.e. registers, certificates, minutes and agreements)
  • Ensure compliance with all legal filing obligations
  • Organisation and management of correspondence and communications

Transfer Agency

  • Maintenance of the shareholder and commitment registers
  • Coordinating subscriptions, commitments and drawdowns of shareholders/investors
  • Initial due diligence and on-going monitoring for AML/KYC purposes
  • Drafting and dispatching of capital call, distribution, convening and redemption notices to the shareholders/investors
  • Organisation of shareholders/investors meetings including preparation of the agenda, minutes and relevant resolutions

Central Administration

  • Drafting operating procedures (OP-Memo) together with the involved parties & coordination with initiator and involved service providers in order to provide a seamless launch
  • Regular bookkeeping and Net Asset Value calculation
  • Calculation of performance fees and distribution waterfalls
  • Preparation of annual financial statements (Lux GAAP, IFRS, INREV or EVCA)
  • Performing consolidation and providing dedicated reporting services
  • Preparation and filing of quarterly subscription tax (if SIF or RAIF)
  • Preparation and filing of regulatory CSSF (if SIF) and BCL reporting
  • Assistance to auditors, depositaries & AIFMs
  • Access to a wide network of contacts (auditors, lawyers, tax advisors, banks)

Accounting & reporting

  • On-going maintenance of books and records
  • Preparation of annual accounts under; Lux GAAP or IFRS
  • Specific reporting
    • Tailor-made or according to industry standards (INREV, EVCA …)
    • Interim reporting for dividends or liquidation purposes
  • Preparation of registered AIFM and Luxembourg central bank reporting, if required
  • Assistance and follow-up with auditors

Consolidation

  • Consolidation in accordance with Lux GAAP or IFRS on the basis of the consolidation packages provided by local accounting service providers
  • Support and assistance of account mapping
  • Direct contact with local accounting service providers
  • Preparation of consolidated financial statements in accordance with Lux GAAP or IFRS
  • Support and assistance to auditors

Liquidation

  • Preparation of all documentation for the opening of the liquidation before notary
  • Overall coordination with the various parties involved: client, bank, advisers
  • Realization of assets and settlement of creditors
  • Preparation of liquidator report
  • Distribution of the net surplus to shareholders

Service Overview

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