Our Services

As the name suggests, PANDOMUS provides exhaustive administration services:

Incorporation

  • Coordination with service providers (tax advisors, lawyers, ...) in order to provide a seamless incorporation
  • Preparation of articles of association and coordination with notary
  • Representation of the founder at inception
  • Opening of a bank account
  • Preparation of all relevant KYC – AML documentation

Domiciliation

  • Provision of a registered office in the Municipality of Luxembourg City (representative building, quiet area, 10 minutes walking distance from the CBD)
  • On demand: rent of an elegant and furnished office (full facilities management services comprised)
  • Forwarding of correspondence to the appointed administrator

Directorship

  • Provision of partners as independent individual directors for regulated (e.g. SIFs) and unregulated structures (e.g. finance vehicles)
  • Continuous monitoring of the companies’ activities and management according to the prudent man rule
  • Coordination of the different service providers to ensure excellent overall service delivery

Accounting

  • On-going maintenance of books and records
  • Preparation of annual accounts under LUXGAAP or IFRS (including balance sheet, P&L and notes to the financial statements)
  • Interim financial reporting on demand
  • Assistance to auditors where necessary

Tax Reporting

  • Preparation of corporate income tax and municipal business tax returns
  • Calculation of unitary value and preparation of net worth tax return
  • Preparation of other relevant forms (e.g. withholding tax on distributions)
  • Review of assessments received
  • Preparation and filing of VAT returns (monthly, quarterly, annual)
  • Preparation and filing of FATCA reporting

Company Secretarial

  • Organisation and management of board and shareholder meetings including preparation of the agenda, minutes and relevant resolutions
  • Review and organisation of execution of various legal documents as required by law
  • Maintenance of accurate corporate books and records (i.e. registers, certificates, minutes and agreements)
  • Ensure compliance with all legal and financial filing obligations
  • Organisation and management of correspondence and communications

Consolidation

  • Consolidation in accordance with LUXGAAP or IFRS on the basis of the consolidation packages provided by local accounting service providers
  • Support and assistance of account mapping
  • Direct contact with local accounting service providers
  • Preparation of consolidated financial statements in accordance with LUXGAAP or IFRS
  • Support and assistance to auditors

Central Administration

  • Coordination with initiator, involved service providers and regulator in order to provide a seamless launch of the fund structure
  • Reviewing the constitutional documents
  • Drafting operating procedures (OP-Memo) together with the involved parties
  • Preparation of annual financial statements under LUXGAAP, IFRS or INREV
  • Net Asset Value calculation
  • Assistance to auditors & AIFM (if any)
  • Preparation & filing of regulatory reporting
  • Ensure compliance with all Luxembourg legal and financial filing obligations

Transfer Agency

  • Maintenance of the shareholder and commitment registers
  • Coordinating subscriptions, commitments and drawdowns of shareholders/investors
  • Drafting and dispatching of capital call, distribution, convening and redemption notices to the shareholders/investors
  • Organisation shareholders/investors meetings including preparation of the agenda, minutes and relevant resolutions
Spoken languages